Below you can find a quick guideline of our purchasing procedures when to use your Procurement Card, and who to contact.
Review our Licensee List for apparel and hard goods - swag.
If you are not aware, BASC has always been required to follow the campus Anti-Sweatshop and Licensing policies when making payments out of College Support and Other Agency funds.
For Orders Under $500
Use of a Procurement Card account is mandatory when:
- Accepted by the vendor
- The purchase falls within program guidelines
If not:
- Do not place the order
- Submit a requisition to Procurement & Payment Services with the intended item(s)/service(s) required (allow for adequate processing times)
- Our office will process the purchase according to purchasing rules/regulations
For Orders Between $500 and $2,500
Use a Procurement Card when:
- accepted by the vendor and
- the purchase falls within program guidelines
- Do not place the order
- Submit a requisition to Procurement & Payment Services with the intended item(s)/service(s) required (allow for adequate processing times)
- Our office will process the purchase according to purchasing rules/regulations
Note: Although the department may obtain written quotes from vendors for intended purchases, NYS Finance Law does not allow unauthorized personnel to obligate funds without the prior knowledge of Procurement & Payment Services (i.e., confirming orders are not permissible). Any written quotes should be forwarded to our office with the requisition.
For Orders that Exceed $2,500
- Do not place the order
- Submit a requisition to Procurement and Payment Services with any/all documentation (e.g., quotes, contracts, product/service information, etc.) prior to the intended purchase (allow for adequate processing times)
- Our office will process the purchase according to purchasing rules/regulations
Any questions related to the above or any other purchasing situation may be directed Mark Stacy.
NOTE: Purchases utilizing state grant award funding must maintain a copy of the award letter with the appropriate VISA record or submit with the requisition to Procurement & Payment Services.
How to Purchase…
For more information on purchasing guidelines for specific items, please refer to the appropriate webpage below.