|Twenty-One Periods - annual salaried payment mode for faculty with academic year obligations who choose to receive their pay over 21 pay periods that approximate the academic year. (Defined pay periods from late August to the middle of June. (Being phased out - called contract pay in our new payroll system and creating major problems).
|Affirmative Action Office
|All But Dissertation - usually refers to candidates for jobs who have completed all work towards the Ph.D. except the dissertation. Vacancy announcements should state that ABDs will be considered.
|Americans with Disabilities Act. Requires employers to provide reasonable accommodations for employees with disabilities. See: ADA
|Age Discrimination and Employment Act of 1967. Legislation that prohibits age discrimination in employment. See: ADEA
|Annual - usually refers to how an object, such as a position, is budgeted and the method of expenditure from the object
|At Not To Exceed - a budgetary control that appears, for example, on the SOP and sets the ceiling for expenditures from a position.
|Refers to listings in these appendices of the “Policies” that identify professional employee titles in the SUNY professional services negotiating unit in which appointees are ineligible for permanent appointment.
|Accident Reporting System. A system for managing and reporting employee accidents/injuries.
|A section of NYS Law. A proceeding brought in New York State Supreme Court for review of governmental action pursuant to Article 78 of the Civil Practice Law and Rules.
|American Society for Training and Development. See: ASTD
|Administrative Services Unit. A collective bargaining unit that includes clerical/office worker positions in State service. It is currently represented by CSEA.
|Academic Year - also AcaYr
|BFOQ or BOQ
|Bona Fide Occupational Qualification. a minimum qualification requirement needed as a prerequisite to being able to do a particular job. BFOQs, if challenged, must be demonstrated to be valid by the employer. The courts have interpreted BFOQs very narrowly, especially with regard to sex. Each applicant must be treated as an individual in comparing his or her skills to the skills required to perform the job.
|Calendar - annual salary payment mode for employees with academic year obligations who receive their pay over 12 months (September 1 - August 31).
|Chief Administrative Officer. The head of a college or contract college whether called president, dean, provost, director, or otherwise.
|Acronym for SUNY’s internal control program. Complies with applicable laws and policies; Accomplishment of the campus’ mission; Relevant and reliable data; Economical and efficient use of resources; Safeguard assets.
|Casual Employee. unclassified service employee whose employment relationship is so limited as not to justify assignment to a negotiating unit.
|Commercial Driver’s License.
|Consolidated Omnibus Budget Reconciliation Act of 1985. See: COBRA
|Union that represents University Police Supervisors
|Civil Service (Department of … not to be confused with CSEA, the union that represents some civil service employees. See: CS
|Civil Service Employees Association - Union that represents State employees appointed to titles assigned to the administrative (office support staff), operational (mostly facilities), and institutional services (mostly hospitals or health centers) collective negotiating units. See: CSEA
|Clerical Secretarial Employee Advancement Program. It has since blended into the NYS & CSEA Partnership for Education and Training
|Civil Service Law. Select CVL at: Civil Service Law
|College and University Personnel Association with HR extension resulting from changes in the way some of us name our offices/profession. See: CUPA-HR
|College Work-Study Program - a federal program that funds jobs for students who are awarded jobs as financial aid. They are paid on a separate payroll designed to track both their awards and payments received.
|College Year - refers to SUNY professional positions budgeted for obligations less than 12 months and/or professional employees with less than 12 month obligations.
|College Year Full - annual salaried payment mode for professional employees with college year obligations but paid over 12 months.
|College Year Partial - annual salaried payment mode for professional employees with college year obligations but paid over 21 equal pay periods. (Being phased out - called contract pay in our new payroll system and creating major problems).
|Dormitory Income Fund Reimbursable — budgetary term to describe funding for positions and budgets supported by income generated from dormitory (residence hall) fees. Positions may be established as PSR or TS even though funded by revenues.
|Discretionary Salary Increase
|Division of the Budget - a state agency responsible for State budgets. See: DOB
|Department of Labor: DOL
|Dictionary of Occupational Titles - a federal title classification document that categorizes and describes the type of work typically associated with job titles and places titles into statistical reporting categories. See: DOT
|Employee Assistance Program: EAP
|Equal Employment Opportunity. Backed by legislation and executive orders, this acronym is used to notify the public that we provide equal treatment and opportunity for all job applicants and employees.
|Equal Employment Opportunity Commission - a federal compliance agency. See: EEOC
|Employee Polygraph Protection Act of 1988 See: EPPA
|Employee Retirement Income Security Act. See: ERISA
|Employees Retirement System (NYS). A defined benefit retirement program available to all State employees. See: ERS
|A method of payment that allows periodic payments of varying amounts based upon the completion of some measurable unit of work/accomplishment.
|Fair Labor Standards Act See: FLSA See also: FLSA Summary
|Family Medical Leave Act - federal law the requires employers to extend medical coverage and guarantee leaves of limited duration. See: FMLA
|Freedom of Information Act. Requires agencies to disclose records requested in writing by any person. However, agencies may withhold information pursuant to nine exemptions and three exclusions contained in the statute. See: FOIA
|Full Time Equivalent - a budgetary term used for both employees and students that “equates” an employee or student to a fraction of full-time based upon factors such as salary and number of courses to be taught for employees, and number of courses enrolled in for students. For employees, it is not a workload measure — only a budgetary measure. A faculty-student ration is often generated via the relationship between faculty FTE, say in a department, and the number of student FTE taking courses in the department.
|Geographic Full-Time. A person serving on the faculty of a medical center who is not employed on a full-time basis for the purpose of fixing compensation payable by the State but all of whose professional services and activities are conducted at the medical center or its affiliated hospitals and are available to the State on a full-time basis for clinical and instructional purposes.
|Governor’s Office of Employee Relations - agency responsible for collective bargaining with State employees, for administering negotiated agreements, and for managerial-confidential affairs. See: GOER
|Graduate Student Employee Union - union that represents State graduate and teaching assistants.
|Health Insurance Portability and Accountability Act of 1996 See: HIPPA
|Health Option Program. A program that allows eligible classified service employees to exchange sick leave credits to reduce health insurance premiums.
|Health Care Spending account program. Also: Health Communication Standard as related to the NYS “Right to Know” law relating to safety and material safety data information.
|Health Maintenance Organizations. Alternative health insurance programs. See: HMO
|Human Resource Management System. Information system for management of employee and position data. For campuses using HRMS, it forwards information to PaySr to effect payments.
|I-9 Form. An Immigration and Naturalization Services form employers are required to obtain from of every appointee, along with documentation, to prove their identity and right to employment.
|Income Fund Reimbursable — budgetary term to describe funding for positions and budgets supported by income generated from fees. Positions may be established as PSR or TS even though funded by revenues. Sources include Parking Registration Fees & Ice Rink Fees.
|International Association of Human Resource Information Management. See: IHRIM
|Immigration and Naturalization Act.
|Immigration and Naturalization Service See: INS
|International Personnel Management Association. See: IPMA
|Income Protection Plan. An alternative sick leave plan in which employees elect to reduce sick leave accruals.
|Internal Revenue Service See: IRS
|Institutional Services Unit. A negotiating unit in NY State service composed mostly of those classified service titles responsible for providing therapeutic and custodial care in the State’s institutions. It is currently represented by the Civil Service Employees’ Association, Inc. (CSEA).
|Payroll system pays two weeks later than the end of the pay period in which work was provided. Except for UUP represented employees, an additional lag is created by withholding one days pay from each of the first 5 pay periods for new employees. This amount is paid upon the employee’s separation from service.
|Labor Education Action Program. A program that provides training for employees. Now part of the NYS & CSEA Partnership for Education and Training
|Legal Immigration Family Equity Act. See: LIFE
|Managerial/Confidential - Positions (incumbents thereof) that through their designation are excluded from being represented by a collective bargaining agent.
|MP (I, II,…)
|Management Professional (salary grades for SUNY Managerial/Confidential employees).
|Material Safety Data Sheet. A MSDA must be available for any product, chemical, etc. with which employees may come in contact in the work place.
|National Association of College and University Business Officers. See: NACUBO
|Nonresident Alien. Individual who is not a U.S. citizen, does not have a green card, and is not a resident alien for tax purposes. NRAs are taxed under an entirely different system.
|Negotiating Unit. A unit composed of State titles assigned similar duties that has been determined by PERB to have a common enough interest to collectively negotiate its terms and conditions of employment.
|New York Benefit Eligibility and Accounting System. A system to maintain benefits eligibility and enrollment for health insurance for all state employees and for dental and vision benefits not covered by a benefit fund.
|New York State See: NYS
|New York State Corrections Officers and Police Benevolent Association - union that represents University Police Officers. See: NYSCOPBA
|New York State Health Insurance Program See: NYSHIP
|New York State Electronic Personnel System. An information system for processing personnel and classification transactions for employees in the classified service.
|Office of Federal Contract Compliance Programs. A compliance agency that ensures that organizations receiving federal grants adhere to policies including those relating to affirmative action and equal employment opportunity. See: OFCCP
|Optional Retirement Program. Refers to defined contribution retirement programs approved for SUNY in 1964. Currently the authorized providers include Aetna, MetLife, TIAA-CREF, and Valic.
|Office of the State Comptroller - Agency that administers State payrolls, State contracts, and other payments (vouchers, etc.) See: OSC
|Occupational Safety and Health Administration - a federal agency responsible for ensuring safe work environments. It has a NYS counterpart. See: OSHA
|Operational Services Unit. a negotiating unit in NYS service composed of craft workers, maintenance and repair personnel and machine operators. It is currently represented by the Civil Service Employees’ Association, Inc., (CSEA).
|Omnibus Transportation Employee Testing Act of 1991. Requires random drug testing for certain employees who need CDLs to do their jobs. See: OTETA
|NYS Payroll System administered by the OSC.
|Payroll Distribution Management Transaction system.
|Public Employee Federation - union that represents classified service professionals in New York State service.
|Public Employment Relations Board - a State Agency with responsibility for providing oversight of collective bargaining for State employees including making unit determinations, rendering decisions in disputes, etc. See: PERB
|Public Employees Safety And Health Act (the public employee OSHA)
|Policies of the Board of Trustees of the State University of New York. Applies to all State employees in the SUNY Unclassified/Professional Service (M/Cs and UUP Negotiating Unit)
|Personal Service Regular - a budgetary term to identify the type/source of funding. May include positions funded from IFR and DIFR as well as State positions (FTE) authorized in the NYS executive budget. PSR positions must be classified to appear on the SOP and appointees to them must be paid on an annual salary basis
|Professional, Scientific and Technical Services Unit. A collective bargaining unit that includes positions in the State classified professional services. Currently represented by PEF.
|Professional Services Unit (SUNY) A negotiating unit in NYS service composed primarily of academic employees and professional employees of the State University of New York. It is currently represented by United University Professions, Inc., (UUP).
|Qualified Academic Rank - faculty rank other than academic rank. Includes the title Lecturer and academic titles with prefixes (qualifiers) such as Visiting, Clinical, etc. Faculty appointed QAR do not accrue credit (years of service do not count) towards tenure.
|Resident Alien. Individual who is not a U.S. citizen and does not have a green card, but who has passed the substantial presence test for U.S. residency. A resident alien is taxed like a U.S. citizen.
|Research Foundation See: RF
|Reduction In Force.
|Student Assistant - students who are employed on temporary service and paid on an hourly basis.
|Security Supervisors Unit. A negotiating unit in NYS service composed of supervisors of corrections, university police, and safety employees, mostly lieutenants, currently represented by Council 82.
|Salary Grade (statutory salaries tables).
|Society for Human Resource Management See: SHRM
|Salary Level (for professional employee position, non-statutory salary charts).
|Sick Leave Exchange Program. Program that allows eligible M/C and UUP represented employees to exchange sick leave credits to reduce health insurance premiums.
|Standard Metropolitan Statistical Area. The area of employee recruitment against which parity and utilization levels are compared. The SMSA may vary depending upon level of job class, availability of applicants, location of work station, etc.
|Schedule of Positions - part of the position/expenditure control system. All positions established in PSR must be lined out (listed by line item number) on the Schedule of Positions before OSC will approved expenditures from them.
|Supplemental Retirement Annuity
|Social Security. See: SS
|Security Services Unit. A collective bargaining unit that includes corrections, safety, and university police officer titles. It is currently represented by NYSCOPBA.
|SUNY Business Officers Association See: SUBOA
|SUNY Construction Fund See: SUCF
|SUNY Human Resource Association See: SUHRA
|State University of New York See: SUNY
|State University Plaza - new name for system administration. Includes SUNY Operations, SUNY Research Foundation, and SUNY Construction Fund.
|State University of New York System Administration (being renamed: State University Plaza)
|Enabling legislation for collective bargaining in New York State. (The NYS Public Employees’ Fail Employment Act). See: Taylor Law
|TB SERVICE or TBS
|Tuberculosis Service. A parenthetic designation attached to the title of a position the incumbent of which works in close and regular association with patients having active tuberculosis. In recognition of the hazard of infection, such positions receive a salary grade higher than that of other positions classified to the same basic title.
|Tax Deferred Annuity
|Time Accrual System. A system that is used to maintain employee accrual balances.
|Teachers’ Retirement System (TRS). A defined benefit retirement program available to SUNY professional service employees. See: TRS
|Temporary Service - also T/S. A source of funding that is provided as a lump sum in state appropriations that can be used to hire temporary staff or to fund student, graduate, and teaching assistant positions. TS positions do not have to be lined out on the SOP. Positions funded from temporary service cannot be paid on an annual salary basis (must be hourly, biweekly, or fee).
|United University Professions. Union that represents SUNY Professional Staff in the Professional Services Unit.
|Workers’ Compensation Board See: WCB