On-Campus Housing for Newly Hired Employees Policy

Policy Statement

In an effort to provide temporary housing to newly hired employees at SUNY Brockport, this policy outlines the roles and responsibilities of SUNY Brockport and those individuals who rent temporary on-campus housing accommodations (defined as no less than 30 days and no more than 90 days).

Purpose/Scope

The purpose of this policy is to outline the procedure for newly hired employees at SUNY Brockport to request temporary on-campus housing accommodations. Due to space limitations, temporary on-campus housing accommodations can only be provided to newly hired Dean/Director/Cabinet-level employees at SUNY Brockport. Temporary on-campus housing accommodation requests for newly hired employees outside of the Dean/Director/Cabinet-level are at the discretion of the President (or their designee).

By virtue of their positions, Resident Directors and live-on (campus) Residential Life Staff are exempt from this policy, as being housed on campus is part of their job responsibilities and included in their overall compensation package.

Temporary on-campus housing accommodations cannot be granted for auxiliary organizations, contractors, volunteers, campus visitors, or search candidates.

Applicability

This policy applies to newly hired Dean/Director/Cabinet-level employees at SUNY Brockport. Consideration of newly hired employees outside of the Dean/Director/Cabinet-level are at the discretion of the President (or their designee).

Definitions

Additional occupants — Additional occupants are defined as child, partner, spouse, sibling, or parent.

On-campus housing accommodations — These accommodations are defined as apartments.

Temporary on-campus housing accommodations — These accommodations are defined as no less than 30 days and no more than 90 days.

Policy Procedures

1. All requests for temporary on-campus housing accommodations for new hires must be made at the time of the employment offer to the individual’s hiring manager. These requests must be brought to the attention of the Assistant Vice President for Human Resources (AVP for HR) by the hiring manager. The AVP for HR will then secure approval from the President.

2. Once temporarily approved (based on the criteria stated above), the AVP for HR will contact the Office of Residential Life / Learning Communities to check availability. Once availability is confirmed, Human Resources will contact the new hire directly.

Length of stay:

The minimum length of stay is 30 days from check-in, with the maximum being 90 days from check-in. Any stay over 90 days must be approved by the President (or their designee). Extension requests must be received by the AVP for HR at least 30 days before the housing contract expires.

Background checks:

Any adult occupying the living space, in addition to the new hire, age 18 or older (child, partner, spouse, sibling, or parent), will be required to complete a background check. More information on this can be requested via Human Resources.

Animals:

Pets and non-service animals may be allowed with review and approval by the AVP for HR and the President.

Cleaning:

Prior to arrival, the apartment will be cleaned for the new tenant. During their stay, tenants are responsible for cleaning and trash removal. Tenants are asked to leave the apartment in the same condition on check-out as they found it upon check-in. Any damage or additional cleaning will be charged directly to the tenant.

Rent:

Rent will be based on the current market value of similar housing accommodations in the greater Brockport or Rochester area. Rent must be paid monthly, and checks are to be made payable to “SUNY Brockport.” Rent includes all applicable utilities (water, heat, internet, etc.).

Presidential accommodations:

Should the campus be required to temporarily house the President in a residence hall or student townhome, the campus would follow instructions from the Chancellor on accommodations.

The decision to provide temporary on-campus housing accommodations to a new hire is within the discretion of the President, and the President’s decision shall be final.

In addition, occupants should be compliant with the On-Campus Housing License. This License shall be interpreted according to the laws of the State of New York.

The occupant(s) shall comply with established State University and SUNY Brockport regulations and policies as may be charged from time to time and with all laws, rules, orders, regulations, and requirements of Federal, State, and municipal governments.

Any violation of this policy will be investigated by University Police and/or the Office of Human Resources.

Links to Related Procedures and Information

On-Campus Housing License

Contact Information

Assistant Vice President for Human Resources

Office of Human Resources

Office of Residential Life / Learning Communities

History (in descending order)

Approval

This policy was approved by President’s Cabinet on 2023-09-21