| Category | Financial |
|---|---|
| Responsible Unit | Finance & Management |
| Responsible Cabinet Member | VP for Administration & Finance |
| Adoption Date | 2023-04-03 |
| Last Revision Date | |
| Last Review Date |
Policy Statement
Per SUNY requirements, this policy outlines the financial hardship waiver process for all or part of a course fee charged to a student for a course required to complete their program of study.
Purpose/Scope
Due to circumstances wherein students may have exhausted their access to financial aid resources that are exclusive of loans or other debt-related options, they may apply for a financial hardship waiver of all or part of a course fee charged to a course required to complete their program of study. During the review of Course Fee Financial Hardship Waiver Applications, the institution will consider a student’s total cost of attendance and other applicable costs against applicable financial aid resources (exclusive of loans).
Applicability
This policy applies to students enrolled in a course with an associated fee charged to that course which is required to complete their program of study.
Definitions
Course Fee – A SUNY-approved fee charged to a course that has extraordinary associated costs.
Policy Procedures
Students must submit the Course Fee Financial Hardship Waiver Application every semester, for the specific applicable course fee(s), for consideration. Students with demonstrated financial hardship may qualify for a hardship waiver to be applied to the course fee(s).
A student must meet ALL of the following criteria to be considered:
- Currently a SUNY Brockport student matriculated into a program of study in which the course is required for completion of the program
- Eligible to receive federal financial aid
- Applied for federal financial aid and accepted all financial aid for which they qualify (not including the federal Parent PLUS loan)
- Exceeded or exhausted all financial aid
- Total qualified educational expenses (tuition, fees, room and board, and other expenses related to the Cost of Attendance) are greater than their financial aid package (state and federal supplemental grants, or other scholarships)
- Grants, scholarships, and other waivers/exemptions received by the student must be less than the total cost of attendance
Links to Related Procedures and Information
Course Fee Financial Hardship Waiver Application
SUNY’s Fees, Rentals, and Other Charges Policy
Contact Information
Assistant Vice President for Finance and Management
History (in descending order)
| Item | Date | Explanation |
|---|---|---|
| Next Review Date | 2028-04-03 | Five-year review |
| Adoption Date | 2023-04-03 | Policy Adopted |
| Draft Review Date | 2023-03-03 | Draft Policy under 30-day Campus Review |
Approval
This policy was approved by President’s Cabinet on 2023-04-03