Extended Student Absence Policy

  • Academic
  • Health
  • Student - Undergraduate
Responsible Unit Hazen Center for Integrated Care
Responsible Cabinet Member VP for Student Affairs
Adoption Date 2014-07
Last Revision Date
Last Review Date

Policy Statement

This policy includes the protocols to follow for an extended student absence.


There is no purpose/scope provided for this policy at this time


There is no applicability provided for this policy at this time


There are no definitions for this policy at this time.

Policy Procedures

Procedure for Extended Student Absence

The Office of the Vice President for Enrollment Management and Student Affairs facilitates communication between students and their faculty when extenuating circumstances do not permit the student’s adherence to the University’s attendance policy and when they are unable to notify the professors themselves. The following guidelines for students in these cases are detailed below:

  1. When students are absent from classes exceeding one week for extenuating circumstances beyond the student’s control, the student may notify the secretary in the Office of the Associate Vice President for Enrollment Management and Student Affairs at (585) 395-2772. The secretary will then notify the faculty members of the absence in writing. This notification is not an excuse nor does it obligate the faculty member in any way, nor does this relieve the student from their obligation to complete assignments. Faculty may expect the student to provide them with official documentation of the medical problem, emergency or unusual situation, which prevented the student’s attendance, as required by the course attendance policy. Specific health information will NOT be released without the student’s signed consent.

  2. Class Absences. Class attendance is considered to be an issue between the professor and the student.

  3. The Student Health Center will issue a note documenting prescribed restrictions only for serious illness/injury or communicable diseases, which include:
    1. Medical restriction from classes, for a given number of days.
    2. Medical restriction from activity (type of activity and duration or restriction).

Specific health information including diagnosis can NOT be released to faculty/staff.

Links to Related Procedures and Information

There are no links for this policy at this time.

Contact Information

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History (in descending order)

Item Date Explanation
Next Review Date 2019-07 Five-year review
Adoption Date 2014-07 Policy Adopted
Draft Review Date   Draft Policy under 30-day Campus Review


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