• Communications
  • Computing and Technology
Responsible Unit Brockport Information & Technology Services
Responsible Cabinet Member VP for Administration & Finance
Adoption Date 2002-06-16
Last Revision Date 2015-08-22
Last Review Date

Policy Statement

This policy describes Brockport’s privacy practices regarding information collected from visitors to this website. It also describes what data is collected and how that information is used. Brockport may, at its sole discretion, change, modify, add, or delete portions of this policy.

This website provides links to other websites that are not under Brockport’s control or governed by this policy. Because this privacy policy only applies to this site, you should examine the privacy policy of any other website, including other State sites that you access through this website.

We do not collect any personal information about you unless you provide that information voluntarily by sending email or completing an online form. This policy is consistent with the provisions of the Internet Security and Privacy Act, the Freedom of Information Law, and the Personal Privacy Protection Law.


Our Commitment to Privacy

This website is designed to make it easier and more efficient for individuals and businesses to interact with SUNY Brockport, State University of New York. Like all online resources, we recognize that visitors to this website are concerned about their privacy. Brockport is committed to preserving your privacy when visiting this website.


There is no applicability provided for this policy at this time


The following definitions apply to terms used in this policy:

Terms such as “us,” “we,” “our” and “Brockport” refer to SUNY Brockport, State University of New York.

“Our website” refers to all Web pages officially maintained by us within the domain for our marketing efforts or to conduct our day-to-day business with our students, alumni, faculty and staff. This term does not apply to personal or other unofficial pages unrelated to our marketing efforts or our day-to-day business.

The following terms appear in italics throughout this policy:

Personal information: For purposes of this policy, “personal information” means any information concerning a natural person which, because of name, number, symbol, mark, or other identifier, can be used to identify that natural person.

User: shall have the meaning set forth in subdivision 8 of section 202 of the State Technology Law.

Policy Procedures

Information Collected When You Visit This Website

When visiting this website, Brockport automatically collects and stores the following information about your visit:

  • The Internet Protocol address. The Internet Protocol address is a numerical identifier assigned either to your Internet service provider or directly to your computer, which is used to direct Internet traffic to you;
  • The type of browser, its version and the operating system you used;
  • The date and time you visited this site;
  • The web pages or services you accessed at this site;
  • The website you visited prior to coming to this website;
  • The website you visit as you leave this website; and
  • If you downloaded a file, the file that was downloaded.

None of the foregoing information is deemed to constitute personal information by the Internet Privacy and Security Act.

The University uses Google Analytics to automatically collect and aggregate this information on many parts of the website. You can read how Google uses data when you visit our website.

The information collected is used to improve the content of the Brockport website and to help us understand how our users interact with our website. This information is collected for statistical analysis and to determine what information is of most and least interest to our users. The information is not collected for commercial marketing purposes, and Brockport does not sell or otherwise disclose the information collected from our website for commercial marketing purposes.

Information Collected When You Email Us or Complete a Transaction

If at any time you email us, your email address and the contents of your email will be collected. This includes not only text characters, but also any audio, video and graphic information formats you send us.

Your email address and the information included in your message will be used to respond to you, to address issues you identify, to improve this website, or to forward your message to another SUNY or State agency for appropriate action. Your email address is not collected for non-university commercial purposes, and we are not authorized to sell or otherwise disclose your email address for non-university commercial purposes.

During your visit to the Brockport website you may take a survey, register for a class, fill out an application, conduct a financial transaction, access an authenticated file, complete an order form or complete an online form for some other purpose. We will use the data you provide us during these transactions, including personal information, to operate our programs, which may include the provision of goods, services and information.

The information collected by Brockport may be disclosed by Brockport for those purposes that may be reasonably ascertained from the nature and terms of the transaction in which the information was submitted.

We do not knowingly collect personal information from children or create profiles of children through this website. Users are cautioned, however, that the collection of personal information will be treated as though it was submitted by an adult.

Disclosure of Information Collected Through This Website

Information collected through this website, personal or otherwise, may, if not protected by federal or state law, be subject to disclosure pursuant to law, such as the Freedom of Information Law (FOIL), or court order.

Additionally, we may disclose personal information to federal or state law enforcement authorities to enforce our rights against unauthorized access or attempted unauthorized access to our information.

Finally, we may aggregate and disclose information collected through this website using statistical techniques in a form that cannot be used to identify any particular person. Such data might be publicly disclosed for the purposes of program evaluation.


We are strongly committed to protecting personal information collected through our website against unauthorized access, use or disclosure. Confidentiality, integrity, and availability of information are staples of our security goals which drive our procedures. Consequently, we limit employee access to personal information from this website to only those employees who need access to perform a specific job. Security measures have been integrated into the design, implementation and day-to-day operations of this site as part of our continuing commitment to the security of electronic content as well as the electronic transmission of information. Our procedures include, but are not limited to, authentication, authorization, monitoring, auditing, and encryption.

NOTE: The information contained in this policy should not be construed in any way as giving business, legal, or other advice, or warranting as fail proof, the security of information provided via this website. For site security purposes and to ensure that this website remains available to all users, we employ software to monitor traffic to identify unauthorized attempts to upload or change information or otherwise cause damage to this site.


Cookies are simple text files stored by your Web browser to provide a means of distinguishing among users of this website. The use of cookies is a standard practice among Internet websites. Most often, cookies store a randomly generated identifying tag on the software or hardware you use to access this website. The software and hardware you use to access this website allows you to refuse new cookies or delete existing cookies.

We use cookies in the following ways to better serve you:

  • to verify authorized access to web systems that contain personal information (e.g. Blackboard, Banner);
  • to enhance or customize your visit to our website (e.g. to remember user preferences); and
  • to better understand the use of our website so we can better serve users in the future.

To protect personal information, we may require users to accept cookies to access certain online services. However, we do not require the use of cookies to access any public areas of our website.

In addition, we use and share site analytics and data with various third-party services for behavioral and remarketing campaigns. These marketing activities may involve:

  • showing online advertisements to users whose online habits have indicated a possible interest in Brockport’s academic programs;
  • showing online advertisements to users who have previously visited our website.

These third-party vendors may use cookies to track Internet use. Information gathered by these cookies may be used to display Brockport advertisements on websites across the Internet. To opt-out of receiving behavioral or remarketing messages from us, you need to opt-out by using tools provided by various third-party vendors:

Links Disclaimer

In order to provide visitors with certain information, this website provides links to local, state and federal government agencies, and websites of other organizations. A link does not constitute an endorsement of the content, viewpoint, accuracy, opinions, policies, products, services or accessibility of those websites. Once you visit another website from this website, you are subject to the terms and conditions of that website, including, but not limited to, its privacy policy.

Information Disclaimer

Information provided on this website is intended to allow visitors immediate access to public information. While all attempts are made to provide accurate, current and reliable information, we recognize the possibility of human and/or mechanical error. Therefore, SUNY Brockport, its employees, officers and agencies make no representations as to the accuracy, completeness, currency or suitability of the information provided by this site, and deny any expressed or implied warranty as to the same.

Links to Related Procedures and Information

There are no links for this policy at this time.

Contact Information

SUNY Brockport may revise or update this Privacy Policy. Please contact us as described below or check back at this site to obtain a copy of this Privacy Policy.

For questions regarding this Internet privacy policy, please contact our privacy officer via e-mail at or by regular mail at:

Privacy Compliance Officer
SUNY Brockport
350 New Campus Dr.
Brockport, NY 14420

History (in descending order)

Item Date Explanation
Next Review Date 2020-08-22 Five-year review
Revision Date 2015-08-22 Policy Revised
Amendment Date 2009-06-10 Policy Amended
Adoption Date 2002-06-16 Policy Adopted


There are no approvals for this policy at this time.