|Responsible Unit||Office of Human Resources|
|Responsible Cabinet Member||VP for Administration and Finance|
|Last Revision Date||2018-04-20|
|Last Review Date|
The University shall provide reasonable unpaid break time or permit an employee to use paid break time or meal time each day to allow an employee to express breast milk for her nursing child for up to three years following child birth. The University shall make reasonable efforts to provide a room or other location, in close proximity to the work area, where an employee can express milk in privacy.
There are no definitions for this policy at this time.
Employees are required to make advance arrangements to utilize this benefit. Consultation with their supervisor and the HR representative should occur prior to a nursing mother’s return to work from child care leave.
Employees are not entitled to absent themselves from their work stations for this purpose without prior approval. Prior approval is normally obtained at the time the initial arrangements are made and a schedule is agreed upon. When an employee needs to change a previously agreed upon schedule, the employee must obtain approval to do so.
Employees can be required to postpone a scheduled time to express milk for a brief period of time if they cannot be spared.
Time required to express breast milk includes the time required for the nursing mother to reach and return from the location identified by the agency for expressing milk.
The amount of time needed to express breast milk may vary and there is no set limit on the number of breaks provided per day. They must, however, be reasonable and approved by the supervisor.
The benefit is available to employees within their basic workweek as well as during any additional time worked, including overtime shifts.
Using Existing Meal Periods and Paid Rest Breaks
The University is required to permit nursing mothers to express breast milk during their meal period and/or paid rest breaks if the employee elects to utilize meal periods and/or paid rest breaks for this purpose. However, an employee cannot be required to use meal periods and/or paid rest breaks for this purpose and may elect to express breast milk at other reasonable times during the work shift.
The policy does not authorize the granting of additional paid break time beyond that already provided by the employer.
Using Unpaid Break Time
Employees may elect to use the unpaid break time instead of or in combination with meal periods and/or paid rest breaks. Consistent with State policy on use of leave credits, employees must be permitted to charge appropriate leave credits (credits other than sick leave) during the unpaid breaks.
While the statutory benefit is available to employees within their basic workweek as well as during any additional time worked, including overtime shifts, employees are not permitted to charge leave credits outside their basic workweek. Use of unpaid break time outside the basic workweek does not impact eligibility to earn biweekly leave credits.
Eligibility to Earn Leave Credits under the Attendance Rules
Employees who use unpaid break time and do not charge credits during such unpaid break time, may be ineligible to earn biweekly leave credits.
The Attendance Rules require an employee to be in full pay status for seven separate full days out of ten in a biweekly pay period in order to earn biweekly leave credits (or a proportionate number of days for employees scheduled to work fewer than ten days in a biweekly pay period). A day on which an employee takes an unpaid break for this purpose, and doesn’t charge leave credits during that break, does not count as a day in full pay status for purposes of earning leave credits.
Links to Related Procedures and Information
An employee who wishes to avail herself of this benefit is expected to give her supervisor and the HR representative reasonable notice so that a schedule can be arranged and a location identified. Normally, this consultation will take place prior to a nursing mother’s return to work from child care leave.
History (in descending order)
|Next Review Date||2027-08-02||Five-year review|
|Revision Date||2022-08-02||Added Purpose and Applicability, and updated minor language|
|Revision Date||2018-04-20||Changed HR person named to HR Department email|
|Adoption Date||Unavailable||Policy Adopted|
There are no approvals for this policy at this time.