• Academic
  • Code of Student Conduct
  • Compliance
  • Environmental Health and Safety
  • Policy
  • Registration and Records
  • Student - Graduate
  • Student - Undergraduate
Responsible Unit Academic Affairs
Responsible Cabinet Member Provost and VP for Academic Affairs
Adoption Date 2018-01-01
Last Revision Date
Last Review Date

Policy Statement

The SUNY system now requires SUNY institutions of higher learning to make admissions decisions in the absence of felony knowledge, and charged the campuses to create policies that would collect felony information only from students wishing to live in university housing, study abroad or who participate in certain clinical and field experiences or internships.


The purpose of this policy is to ensure the University is in full compliance with SUNY requirements regarding students with previous felony convictions.


This policy applies to all prospective and current students at SUNY Brockport.


There are no definitions for this policy at this time.

Policy Procedures

A Brockport student must answer the “felony question” on Form A (MachForm), in the following circumstances:

  1. Required or optional, credit-bearing, clinical and field experience or internship (all academic units),
  2. Study abroad (The Center for Global Education and Engagement has a procedure in place that meshes with this policy.), and
  3. Campus housing (Residential Life has a procedure in place that meshes with this policy.).

Department chairs must communicate to their undergraduate majors and graduate students that a felony record might preclude taking certain courses in the major that might preclude graduating or obtaining licensure in a chosen field of study.

The only way for a student to determine whether they might have difficulty is to answer “Yes” on Form A  and submit the form to the University’s Felony Review Officer (FRO) via MachForm, currently the Vice Provost of Academic Affairs, who will communicate immediately with the student and coordinate the review and determination process. Chairs and directors may be required to participate in the review process and must maintain strict confidentiality.

Links to Related Procedures and Information

Form A

Contact Information

Office of the Vice Provost

History (in descending order)

Item Date Explanation
Next Review Date 2023-01-01 Five-year review
Adoption Date 2018-01-01 Policy Adopted


There are no approvals for this policy at this time.