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Title: Reminder: Proper Guidelines for Volunteer Appointments

Date: August 05, 2021

Summary: The following rules are in place to ensure a quick and easy process for appointing volunteers. Violations of these guidelines will only lead to a slower processing time, and therefore a later start date for volunteer service.

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This is a reminder of the proper guidelines for appointing volunteers.

Volunteer appointments are to last no longer than one calendar year. If you have a volunteer who will be working with the college for 3 years, you must submit a new Volunteer Form every year.
New Volunteer Forms MUST include the full SSN for the volunteer. If you are sending the form digitally, only include the last 4 digits of the SSN. The volunteer or their supervisor MUST call the Human Resources front desk line (ext. 2126) and provide the full SSN verbally.
New volunteers require a background check to be completed BEFORE the volunteer starts their service. Because of this, HR will require the paperwork for new volunteers a minimum of TWO WEEKS prior to the start of the appointment.
Make sure that all fields are completed on the form. Any missing information requires me to contact you to fill in the blanks when I go to enter the appointment into SUNY HR. These delays cost time and are entirely avoidable by following directions and filling out the Volunteer Forms in their entirety.

I have included the Volunteer Form in the attachments, and if you have any further questions, feel free to contact Marc Gummerson.

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volunteer community development

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