CBFRC Summary: September 11, 2020

Meeting Summary

September 11, 2020

Present: Lorraine Acker, Priya Banerjee, Eileen Daniel, Alison Dedicke, Peter Dowe, Crystal Hallenbeck, Michael Harrison, Rachael Killion, Teresa Major, Karen Riotto, Craig Ross, Ed Ryan, Rongkun Shen, Jamie Spiller, Melissa Wight

Announcements & Introductions

  • Ms. Riotto announced the following members as new members to the committee:
    • Jamie Spiller is the new College Senate President Elect and the Co-Chair of the committee.
    • Rachael Killion is from the Budgeting department and will be serving as staff to the committee.
  • Members introduced themselves to the new members.

Committee Charge

Members reviewed the committee’s charge. No updates were made at this time.

2019-20 Annual Report

Members reviewed the draft of the 2019-20 Annual Report. No edits were made at this time.

Summer 2020 Updates

Ms. Riotto provided members with updates from the summer.

Summer 2020 Revised Broad Based Fee Request per SUNY

Ms. Riotto stated that in June, SUNY provided specific guidance to campuses that increases in Athletic, Campus Recreation and Transportation fees would not be considered. Campuses needed to revise their fee requests for fall 2020. The request was not presented to this committee due to the timing and SUNY dictating what needed to happen. Dr. Ross worked with the various fee managers and the adjusted request was approved at a Cabinet meeting. The adjusted request was for an increase of $9 for the Technology fee and $9 for the Health fee. The adjusted request was approved by SUNY.

Fall 2020 SUNY Required Fall 2020 COVID-related Refund Plan Policy, Refund Schedule and Reduced Fee Proposals

Ms. Riotto stated that similar to the spring semester, we had to provide SUNY with a refund schedule for rooms, meals and for athletic, recreation and transportation fees for the fall 2020 semester. Room rates were reduced by $400. The Athletic fee was reduced by 20%. Dr. Acker stated the justification for the reduction was that we are not having athletic events but the programs are still operational with coaches still working with teams. The fee is not a user based fee and a large part of the fee goes to support the operation of athletics. Dr. Acker stated the justification for the 18% reduction in the Recreation fee was that club sports and the fitness center were not operating at full capacity, but students were still able to participate in E-sports, the fitness center and smaller group exercise classes. Mr. Ryan stated the BSG fee was reduced by 20% due to not being able to offer big events. They offset the reduction by reducing event staff. They did not review the spring fee yet as they will wanted to wait and
see what restrictions will be in place for the spring semester. The BSG Business Officer and next Treasurer will determine the spring fee at the designated time. Ms. Riotto added that SUNY approved the proposals.
Ms. Major described the complex refunding process that the Office of Student Accounts followed for the spring semester. This process would be the same for the fall if refunds were to occur again:

  • 80% of the charge adjustments were able to be completed programmatically. Thanks to Dan Murdoch for his assistance.
  • Accounts needed to be individually reviewed to make sure that financial aid was not impacted.
  • One refund could take over 30 minutes and there were over 8,000 to be completed.

Ms. Riotto and Ms. Major discussed a suggestion made at the Business Officers’ meeting that involved charging the students 50% at a time or charging monthly. The following are the reasons why we do not charge in that manner:

  • Financial aid disperses in a lump sum and the college is obligated by federal regulation to refund to the student the overage of funds. This would result in the student receiving a large refund from the college. If the student does not manage their funds well, they will not have money left to pay the next bill. This has potential to put students in difficult financial situations that could result in their bills going to collections.
  • There are federal and state regulations that prevent billing in this way.
  • Dr. Acker added that many of the fees are not usage based, they are operational. If funds were received in this manner, it would result in reduced operations or operations cease.

Discussion & Planning: Fall 2020 Items

Spring 2020 Student Fee Forum Feedback and Follow-Up Plan
Members reviewed and discussed the feedback received from students at the spring 2020 student fee forum. Mr. Dowe requested that Athletics provide information regarding the percentage of students that are recruited to the college but do not play a sport and still graduate from Brockport. Ms. Hallenbeck suggested adding the review of the feedback to the call letter that is sent out to fee managers in the spring. Members agreed this would be a good way to have managers review and present on the specific items.

2021 Fee-Based Budget Presentation Call Letter

Members will work on drafting the Call Letter at a future meeting.

Other Items from the Committee

Some items for review for this academic year were suggested. They were the following:

  • Review the usage of individual course fees in partnership with the Provost.
  • Review how the technology fee is being utilized and how it is meeting the current needs of the campus.