On Campus Supervisor: SUNY Brockport

The Student Employment Office makes the student hiring process easy.

If you are a new on-campus employer or would like a quick refresher, attend the “Student Employment 101” training course offered through the Department of Career Services.

We are always available to answer your questions or guide you through the employment process.

Supervisor Manual

The Supervisor Manual should be the supervisor’s first stop for best practices and guidelines on student employment. Refer to the sections below for frequently asked topics. Click here for a downloadable version.

FAQs

Handshake for On Campus Supervisors

Eligibility

Students must meet the following requirements to be eligible to work:

Completed I9
Full-time registration in a matriculated degree program for the academic semester

Students may not begin working until supervisors have verified eligibility by physically viewing the SEO green slip from the student

The following students are not eligible to work on campus:

Currently suspended
Leave of absence
Recently graduated
New incoming students may not begin working until they arrive on campus for the start of the semester

Summer Employment

The student employee must have been registered full-time the previous semester AND registered for at least three credits for the summer or fall sessions.

Employment Process

Check if someone in your department or division already serves as the student employment contact. In many cases, professors or other new supervisors will find a coordinator in their department who can assist with the Student Employment Process.
Post a position in Handshake or refer to previous job postings to get the job referral number.
Submit the Referral for Hire/Wage Increase . Submit one student per referral.
Students who have never worked for SUNY Brockport must complete the required paperwork (link to forms pg 3).

MachForms

Switching Supervisors?

This is important to keep updated for payroll purposes.

Step 1: Send a list to studentemployment@brockport.edu and payroll@broackport.edu with the following information:
- Student Name
- 800#
- Work Study/Temp Services
- Old Supervisors name
- New Supervisors Name
Step 2: Payroll and Student Employment will send you an email once the change has been made.

Student Hire Forms

Students MUST complete all paperwork to begin working. Once complete, students will receive a green slip from student employment. This is a supervisor’s indication that a student may start working.

Appraisal Forms (add links)

Student Appraisal Form
Student Employee Appraisal Checklist

Policies

SUNY Brockport strives to maintain a healthy work environment for all employees’ physical and mental well-being.

Please refer to the College’s Statement of Non-Discrimination for full disclosure of your protections as a student employee. Another helpful resource is the Human Resources Home Page.

If you feel you have been a victim of discrimination as a student employee at the College,

We recommend that you report the incident to one of the following college officials:

Bias Related Incident Reporting Form
Your work site supervisor if you feel comfortable discussing the incident with your supervisor.
Student Employment can be reached at (585) 395-2159 or studentemployment@brockport.edu
Human Resources at (585) 395-2126

Wage Information (WS, TS)

Minimum wage in New York State is $14.20 effective December 22, 2022.

Payroll Machforms

SUNY Time and Attendance

The following training resources should be used by faculty, staff & students to assist in understanding and utilizing the online time and attendance system.

Self-Service

For additional information on the SUNY Self-Service Portal please use the following links:

If you require additional assistance, contact the Payroll Office at (585) 395-2126.

On Campus Supervisor