1. A Student Conduct Coordinator receives an incident report and assigns the case

Incident reports come from a number of different sources, including the University Police, Brockport Police Department, Residential Life/Learning Communities, students, faculty, and staff.

2. A conduct officer reviews report and emails a meeting notice to student

All communication and meeting notices are sent to the student’s official SUNY Brockport email account. The email notice outlines the alleged violation as it relates to the Code of Student Conduct. The conduct officer indicates the date, time, and location of the conduct meeting.

3. Preliminary Conduct Review Meeting

The preliminary review meeting is a time for the student to respond to the alleged violations of the Code of Student Conduct. The student has the right to have an advisor present at the preliminary review meeting. In most cases, no matter if the student accepts or denies responsibility for violating the code, the conduct officer will continue with the preliminary meeting to gather the student’s information (witness names and any other relevant statements).

4. Incident Report Follow-up (if necessary):

This may include contacting witnesses, police officers, business owners, and others who may have information on the incident.

5. Student found responsible or not responsible

The decision letter is mailed to the student.

6. Sanctions assigned if student is found responsible

Sanctions may include alcohol and/or drug education classes, alcohol and drug assessment, civic engagement, and reflection papers. Other sanctions may include conduct probation, suspension, or conduct dismissal.

7. Appeal Process

Students are allowed five business days to appeal the decision, and the following criteria must be outlined in the letter for consideration:

  • Due process: A process or procedural error was made that was significantly prejudicial to the outcome of the hearing as it affects the student appealing.
  • New information: New information that was not available or known to the student appealing at the time of the hearing has a risen which, when considered, may materially alter the outcome. NOTE: Information that the appealing student chose not to present at the time of the hearing is not considered new information.
  • Severity of sanction: The sanctions were not appropriate for the specific violation of the Code of Student Conduct which the respondent was found to have violated.

8. Student Completes Sanctions

It is the student’s responsibility to complete and provide proof of completion to our office by the due date prescribed in the decision letter.

9. Student Disciplinary Records

In cases involving conduct probation or suspension, or in which case the University has federally mandated reporting requirements, the University will keep the records for seven years after the charged student graduates or permanently withdraws from the University. If a student does not return after his/her suspension period, the seven-year period will start at the end of the suspension period. In cases involving dismissal, the University will keep the records indefinitely. Every student may review, upon request, all non-confidential contents of his/her conduct file, to the extent permitted by law.