SUNY Brockport has student success as its highest priority and recognizes the connection between on-campus living and persistence to graduation.
Please review this site in its entirety.
This form will be available February 1st 2023 and will close at 11:59PM on April 1st 2023. The only applications that will be reviewed after April 1 are: Approved Temporary Academic Leave OR Transfer and Student involvement in a College‑sponsored academic program such as student teaching, study abroad, or other program, if the obligations demand residency 30 miles or more from campus
It is the policy of the College that all first-time* college students live on campus for their first four consecutive semesters of study (three semesters for Spring admits).
*First-time college students are those who are attending a college or university for the first time. College credits earned while in high school, either through college courses or testing, do not count as college attendance, nor does enrollment in a college summer session between high school and enrollment at Brockport.
Students seeking exemption from the policy must submit:
The application for Exemption will go live on February 1st, 2023.
The Director of Residential Life/Learning Communities or designee must approve all requests for exemption from the Residency Requirement. The Office of Residential Life/Learning Communities encourages students to meet with Financial Aid representatives to see how living off-campus could potentially impact any financial aid/scholarships that are awarded.
Types of Requests and Required Documentation
Release from this agreement is permitted only under specific and/or exceptional circumstances approved by the Office of Residential Life/Learning Communities:
|Commuting from home of parent(s) or guardian within 30 mile radius of campus*||
Notarized Verification of Residencewith parent or legal guardians signature
Please note: Your approval second-year release is based on the condition that you reside at the residence listed on the verification of residence (i.e. from home of parent(s) or guardian within 30 mile radius of campus), and this residence only, for the entire 2023/2024 term.
Should your arrangement change, you must notify the Office of Residential Life/Learning Communities and will be required to move into College owned housing
If approved for a commuting release, outside of what’s listed in the course registration system, students will not be able to complete courses remotely.
|Veteran Status/ Military Deployment
Copy of DD 214 form/ Deployment Orders
If approved for a veteran status release, outside of what’s listed in the course registration system, students will not be able to complete courses remotely.
In addition to completing a release application through Residential Life for medical exemption, students are also required to complete an accommodation registration form through the Office of Student Accessibility Services (SAS)- https://brockport-accommodate.symplicity.com/. All documentation listed below must be uploaded to the SAS form and not the Residential Life application.
If you are already registered with SAS for any other accommodations, instead of completing a registration form, you must log into your Accommodate account and complete a “Re-Evaluation Request” form and still upload the required documentation listed below.
Written description of medical condition that includes negative impact of residential environment and description of proposed alternative. The Hazen Center for Integrated Care or Student Accessibility Services may be contacted to verify diagnosed medical condition, the impact of the residential environment and feasibility of addressing student concerns. The documentation must completed by a licensed health care professional (i.e. physician, psychologist, psychiatrist, social worker) who has treated the student.
The documentation must include:
If the request is related to respiratory, please also include:
Medical releases are rarely granted.
Concerns related to COVID-19 will not be a reason for a medical release.
The College will make all efforts to provide reasonable accommodations to meet student medical needs.
*Students that fall into this category, will be assessed a “Housing Cancelation Charge” of $250.00.
Before applying for a dietary exemption, students must read and understand BASC’s special dietary needs section of their website. That website may be accessed here.
A committee consisting of representatives from the following areas: BASC Dining Services, Hazen Center for Integrated Care, Residential Life & Learning Communities, and Student Accessibility Services will review each meal plan accommodation request. Given the ability to accommodate a wide range of dietary needs, an exemption from participation in the meal plan is rare and will only be considered when needs cannot be met by Dining Services.
Note: general dissatisfaction will not be reason for approval.
If approved for a dietary release, outside of what’s listed in the course registration system, students will not be able to complete courses remotely.
|Student involvement in a College sponsored academic
program such as Study Abroad, or other program,
if the obligations demand residency 30 miles or more from campus
Written (an email) verification from your advisor & acceptance letter into the program.
Your advisor can email firstname.lastname@example.org Attn: Housing Release. You can also attach a screenshot verification of acceptance to the online application.
|Temporary Academic Leave/Transfer/ Withdrawal||
Completing the Temporary Academic Leave Request
If you are taking a Temporary Academic Leave or Transferring, the Office of Residential Life/Learning Communities will check your registration status for the 2023 and 2024 semester(s). If you are registered for classes, we will assign you to College owned housing and charge your student bill accordingly.
You must provide 3rd party documentation that a legitimate financial change has occurred since you moved in. An example of 3rd party documentation would be a letter from an employer (on business letterhead) stating a loss of a job, parent divorce which changed family income, etc.
Financial reasons may be reviewed in conjunction with the Office of Financial Aid
Note: the ability to save money by living off campus is not a justification for exemption.
If approved for a financial release, outside of what’s listed in the course registration system, students will not be able to complete courses remotely.
Note: Unless you receive approval of this request, your student status requires compliance with the housing policy. Alternative arrangements for housing, including a lease commitment, will not be considered sufficient reason for approval of this request. Second year release applications will be available from February 1st, 2023 and will close on April 1st, 2023. The only applications that will be reviewed after April 1 are: Approved Temporary Academic Leave OR Transfer and Student involvement in a College‑sponsored academic program such as student teaching, study abroad, or other program, if the obligations demand residency 30 miles or more from campus.
If your reason is denied, and you fail to pay your deposit and fill out a housing preference form, The Office of Residential Life will assign you to a Residence Hall, and charges will be added to your student bill.
- Make an appointment with your Resident Director to discuss and review policy. After you submit your application, your Resident Director may reach out to you to discuss your application.
- All requests for release from the Second Year Residency Requirement must be submitted on the online form.
- Each request must be accompanied by relevant supporting documentation (i.e. medical circumstances verified by Health Services, information regarding extreme changes in family financial situations as verified by the Financial Aid Office, etc.). Incomplete request packages will not be reviewed until all appropriate documentation is submitted. It is the students responsibility to make sure their request packet is complete.
- Each request will be reviewed by Residential Life staff in consultation with your Resident Director. Residential Life staff will inform the applicant in writing of the decision. All decisions will be sent to your Brockport email address
The Office of Residential Life/Learning Communities encourages students to meet with Financial Aid representatives to see how living off-campus could potentially impact any financial aid/scholarships that are awarded.
If approved for a second year release, outside of what’s listed in the course registration system, students will not be able to complete courses remotely.
Response to Student Timeline
|If a complete* packet is submitted by…..||Student will receive a response in their Brockport email by…|
|February 6th at 5pm||February 14th at 5pm|
|February 14th at 5pm||February 28th at 5pm|
|February 28th at 5pm||March 13th at 5pm|
|March 13th at 5pm||March 27th at 5pm|
|March 31st at 5pm||April 10th at 5pm|
|After April 1st||Applications will only be considered for Approved Temporary Academic Leave, Transfer or Student involvement in a College‑sponsored academic program such as student teaching, study abroad, or other program, if the obligations demand residency 30 miles or more from campus|
*a complete packet includes all appropriate and supporting documentation. If an application is received without appropriate and supporting documentation, the application will not be reviewed until all documentation is submitted. If you are having trouble uploading documentation to the MachForm application, please email the documentation to email@example.com
If your original request is denied, you have an option to appeal the decision. All appeals must be in writing to firstname.lastname@example.org and submitted within 7 business days of the decision letter. If you plan on appealing your decision, new documentation must be submitted with the appeal letter. This will be complied with your initial paperwork. All appeals will be reviewed by the Director of Residential Life/Learning Communities or their designee.