Mid-Year Housing Release

Copy of DD 214 form/ Deployment Orders.

If approved for Veteran Status/Military Deployment, outside of what’s listed in the course registration system, students will not be able to complete courses remotely.

In addition to completing a release application through Residential Life for medical exemption, students are also required to complete an accommodation registration form through the Office of Student Accessibility Services (SAS)- https://brockport-accommodate.symplicity.com/. All documentation listed below must be uploaded to the SAS form and not the Residential Life application.

If you are already registered with SAS for any other accommodations, instead of completing a registration form, you must log into your Accommodate account and complete a “Re-Evaluation Request” form and still upload the required documentation listed below.

Written description of medical condition that includes negative impact of residential environment and description of proposed alternative. The Hazen Center for Integrated Care or Student Accessibility Services may be contacted to verify diagnosed medical condition, the impact of the residential environment and feasibility of addressing student concerns. The documentation must completed by a licensed health care professional (i.e. physician, psychologist, psychiatrist, social worker) who has treated the student.

The documentation must include:

• • The diagnosis.
  • Current treatment.
  • Length of treatment of condition by the physician providing the letter.
  • Anticipated benefit of requested accommodations.

If the request is related to respiratory, please also include:

• • Copies of at least the 3 most recent office or emergency room visits related to the Respiratory condition problem.
  • Recent test results, including but not limited to:
  • Pulmonary Function Tests
  • Allergy tests
  • Radiological studies

Medical releases are rarely granted.

Concerns related to COVID-19 will not be a reason for a medical release.

The University will make all efforts to provide reasonable accommodations to meet student medical needs.

*Students that fall into this category, will be assessed a “Housing Cancelation Charge” of $250.00.

Before applying for a dietary exemption, students must read and understand BASC’s special dietary needs section of their website.

Once that page is reviewed, students will also need to review their section on meal plan accommodations. This link may be found at the bottom of the page regarding special dietary needs.

A committee consisting of representatives from the following areas: BASC Dining Services, Hazen Center for Integrated Care, Residential Life & Learning Communities, and Student Accessibility Services will review each meal plan accommodation request. Given the ability to accommodate a wide range of dietary needs, an exemption from participation in the meal plan is rare and will only be considered when needs cannot be met by Dining Services.

Note: general dissatisfaction will not be reason for approval.

If approved for a dietary release, outside of what’s listed in the course registration system, students will not be able to complete courses remotely.

You must provide 3rd party documentation that a legitimate financial change has occurred since you moved in. An example of 3rd party documentation would be a letter from an employer (on business letterhead) stating a loss of a job, parent divorce which changed family income, etc..

Financial reasons may be reviewed in conjunction with the Office of Financial Aid

Note: the ability to save money by living off campus OR the loss of a University scholarship is not a justification for exemption.

If approved for a financial release, outside of what’s listed in the course registration system, students will not be able to complete courses remotely.

Completing the Temporary Academic Leave request

(Please make sure to check “at the end of the semester” or your current classes will be dropped.)

If you are taking a Temporary Academic Leave or Transferring, the Office of Residential Life/Learning Communities will check your registration status for the spring semester. If you are registered for classes, we will assign you to University owned housing and charge your student bill accordingly.