The following summarizes the eligibility information and nomination portfolio guidelines from SUNY System Administration. Nominees must review the SUNY guidelines in order to make sure they are eligible for this award.

Submission Process

  • An electronic copy of the entire portfolio must be submitted to CELT by Monday, November 7, 2022 by email celt@brockport.edu.
  • All elements of the portfolio should be clearly organized and can be submitted as word documents, PDF, or Zip File. Contact celt@brockport.edu for clarifications as needed.
  • The portfolio will be reviewed by the campus committee, Provost, and President. Nominators or nominees will be notified after the campus review process has been completed no later than January 13, 2023.

Items that must be included in the nomination portfolio include:

  1. Nomination Abstract (Word format) – Please provide a brief one-paragraph abstract of no more than 200 words. This abstract should provide a clear, thematic picture that describes the candidate’s main accomplishments. It should highlight why the candidate has been nominated to the rank of DP, DSP or DTP, and may be taken from other parts of the nomination package. If the candidate is an awardee, this abstract may be used for press releases or testimonials.

  2. Curriculum Vitae (PDF format) - An up-to-date and moderately comprehensive vita that should have separate sections for educational background, academic/visiting appointments, honors and awards received, publications,external funding, invited/keynote presentations, other presentations, teaching accomplishments (including lists of graduate dissertations, theses and research directed and other mentoring), and service contributions to the University, the community, and the profession (work with learned societies, editorial boards, conferences organized, and other relevant activities). Entries for awards should indicate significance of each item. Specific data must include the date of the last update, the candidate’s department, the date of appointment to the SUNY system, highest rank attained and date of appointment to that rank.

    • Note for Distinguished Professor Portfolios – Articles in refereed and non-refereed journals should be clearly distinguished from one another and, preferably, listed separately with full pagination and ordered by date of publication. Books should be listed separately from articles. Publications with multiple authors should indicate the senior author, if there is one, either by a note at the beginning of the publications list (if senior author position is consistent throughout) or by an asterisk indicating the senior author in each entry. External funding entries should indicate agency, amount, dates, and, if there are multiple named investigators, which is the PI.

  3. Internal Letters of Recommendation (PDF Format) – In addition to the President’s Letter of Endorsement, at least five, but no more than eight, letters are needed, including one from the Provost (Chief Academic Officer) and one from the candidate’s Dean/Division Head. Additional recommended letters include candidate’s Chair, APT Committee, and letters from those holding Distinguished rank are strongly encouraged. All internal letters must be included in the portfolio submitted to CELT. The President’s letter will be added to the portfolio if the nomination is approved. The letters should provide detailed information and the specific rationale – preferably in laymen’s terms – for the candidate’s nomination and justification for appointment.

    • Note for Distinguished Teaching Professor Portfolios– At least two of these letters should be from current students attesting to the candidate’s teaching ability, dedication and service to students.

  4. External Letters of Recommendation (PDF Format) – At least five but no more than eight, current external letters of recommendation are needed to validate the stature of the candidate proposed for appointment to all Distinguished Ranks.

    • Note for Distinguished Professor – These letters should be from individuals whose own status or accomplishment is appropriate to a promotion at this level. They should be persons sufficiently acquainted with both the candidate’s work and the profession to be able to write an informed letter specifically locating the candidate’s standing in and contribution to the discipline, and explaining the significance of the candidate’s awards and honors. Letter writers should be disinterested, that is, generally individuals who have not collaborated, co-authored, co-taught, or been in a student-teacher relationship with the candidate. If the letter writers have collaborated with the candidate in the past, they should pass the same distance test used by the major funding agencies in the candidate’s field: if the relationship is recent or close enough that the proposed letter writer would have to recuse himself/herself from a funding panel considering an application for that candidate, then the proposed letter writer is too recent or close for this promotion dossier. Each external letter of recommendation should be accompanied either by the author’s curriculum vitae or a detailed description of the author’s stature sufficient to provide review panelists a context for the recommendation submitted.
    • Note for Distinguished Teaching Professor – In these letters, the recommenders should: comment briefly about their relationship to the candidate, corroborate the candidate’s merit for appointment, describe the candidate’s teaching techniques, catalog the candidate’s most important achievements, speak to the influence and impact of the candidate’s contribution to teaching in general or in the discipline, and explain the significance of the candidate’s awards and honors. At least two of these letters should be from former students of the candidate attesting to the candidate’s teaching ability, dedication and service to students. Each external letter of recommendation should be accompanied either by the author’s curriculum vitae or a description of the author’s stature sufficient to provide review panelists a context for the recommendation submitted.
    • Note for Distinguished Service Professor – In these letters, the recommenders should: comment briefly about their relationship to the candidate, corroborate the candidate’s merit for appointment, describe the candidate’s stature in the profession and/or community, catalog the candidate’s most important achievements, speak to the influence and impact of the candidate’s contribution on the profession and/or community, and explain the significance of the candidate’s service awards and honors. Each external letter of recommendation should be accompanied either by the author’s curriculum vitae or a description of the author’s stature sufficient to provide review panelists a context for the recommendation submitted.
  5. Course Evaluations (Distinguished Teaching Professor only) (PDF Format) – Provide numerical summaries of student course evaluations including average means for the first four IAS items for the candidates’ career at Brockport. Also include a representative sample of the full original printouts of IAS results (include the most recent forms for all courses taught).

  6. Additional Materials (PDF Format) – Candidates may choose (but are not required) to submit additional materials not required by SUNY for consideration by the campus committee and President. Please do not submit full articles, books, or videotapes, etc. as they will not be reviewed. Include summary documents rather than individual items whenever possible. For ideas about the types of additional materials to submit, consult the relevant campus Chancellor’s Award guidelines.

If you would like to look at a successful portfolios from years past stop by the CELT office in 100b Edwards Hall. If you have questions please contact Lynda Cochran, CELT Director at (585) 395-5664 or lcochran@brockport.edu.