Dissemination of Grade Distributions in Academic Departments

September 4, 2008


TO: Academic Department Chairs
FROM: Anne E. Huot, Provost and Vice President for Academic Affairs
RE: Dissemination of grade distributions in academic departments

Each semester, the Office of Institutional Research and the Registrar’s Office compile summary grade distributions for each course taught at SUNY Brockport.

  • These grade distributions are available to Department Chairs with identifying information for individual faculty included.
  • Grade distributions for individual faculty members who are candidates in personnel actions (e.g., contract renewal, promotion, or tenure consideration) may be required by departmental APT committees as part of a review dossier.


Department Chairs may disseminate grade distributions for all courses or faculty within the department, provided:

  • The purpose is to inform faculty discussion of academic standards and expectations and improve instruction, evaluation and student learning.
  • When disseminated for this purpose, unless all members of the department have agreed otherwise, reports should be redacted or coded in a manner that prevents identification of individual faculty members.


If you have questions or need additional information on this matter, please contact your Dean.