Chairperson Activities Planning Calendar

Fall Semester

Course Schedules (the call for course schedules will be sent electronically to departments from the Office of Registrations and Records):

  • Prepare draft for Fall Schedule (offerings, instructors, class times) for next academic year if available (may be sent by the Registrar early in spring semester).
  • Finalize upcoming Spring Schedule.
  • Prepare preliminary draft for next Winter and Summer Schedule.

Personnel Decisions (the Calendar for Personnel Processes may be accessed at https://www.brockport.edu/academics/academic_affairs/faculty_staff_guide/personnel_calendar.html):

  • Supervise departmental APT process for all re-appointment, promotion, and tenure decisions.
  • Prepare chair’s recommendations on all APT applications.
  • Supervise departmental DSI nomination process.
  • Prepare for and participate in School-wide DSI deliberations.
  • Supervise departmental evaluations of Sabbatical leave requests.
  • Prepare departmental nominations (as needed) for Distinguished Professorships and Chancellors Awards.

Hiring/Recruiting Faculty:

  • Hire for associate faculty positions authorized for next Spring Semester (submit appointment forms as needed along with all necessary documentation, e.g., transcripts, vita, etc.).
  • Begin recruiting process for authorized searches for FT faculty for the coming academic year.
  • Provide orientation for new faculty; familiarize with rules and responsibilities.

Department Committees:

  • Establish department committee memberships by requesting volunteers, making appointments, or by departmental procedures established by the department’s governance structure.
  • Charge departmental committees.
  • Begin implementation and evaluation of yearly program assessment plans; accreditation responsibilities, if applicable, follow-up activities from previous year’s assessment results.

Budget:

  • Determine distribution of department’s annual budget allocation.

College Functions:

  • Attend Academic Convocation.
  • Attend Faculty/Staff Convocation.
  • Assign faculty (as necessary) for fall Open Houses and SOAR sessions.

Registration/Advisement:

  • Supervise major reservation and registration.
  • Review admission applications.

Meetings:

  • Discuss current assessment outcomes and plan for next year’s assessment program.
  • As needed, conduct departmental meetings and attend all school chair/directors meetings.

Spring Semester

Course Schedules:

  • Determine teaching loads for next academic year (in accordance with College workload policy regarding teaching, service, and scholarship).
  • Prepare preliminary Spring Schedule (offerings, instructors, and class times) for next academic year.
  • Finalize Upcoming Fall Schedule.
  • Finalize Summer Schedule.
  • Recruit faculty for fall APS sections as needed

Hiring/Recruiting Faculty:

  • Hire for associate faculty positions authorized for next Fall Semester.
  • Complete recruiting process for authorized searches for FT faculty for the coming academic year; make recommendations to dean.
  • Provide orientation for new faculty; familiarize with rules and responsibilities.
  • Prepare Faculty Allocation requests for new searches (as needed).

Registration/Advisement:

  • Assign faculty (as necessary) for Late Registration.
  • Supervise major reservation and registration for next Fall semester.
  • Determine Staffing for SOAR Sessions.
  • Review admission applications.

Discuss/Determine Student Awards:

  • Alpha Chi
  • Sigma Xi
  • Departmental Scholar
  • Outstanding Student School Award
  • President’s Citation
  • Adult Student
  • Special Departmental Awards

Budget:

  • Respond to call for equipment replacement requests.

Meetings:

  • As needed, conduct departmental meetings and attend all schoolchairs/directors meetings.
  • Attend all Provost’s Cabinet meetings.

College Functions:

  • Encourage departmental participation in Scholars Day,Honors Convocation and Commencement.
  • Assign faculty for accepted student Open Houses
  • Attend Honors Convocation.
  • Attend Commencement.

Annual Reports:

  • Collect and prepare responses to Faculty Annual Reports and forward to dean.
  • Prepare Departmental Annual Reports (due during Summer Session) and forward to dean.
  • Prepare and file Departmental Assessment Report with dean and Vice Provost.
  • For accredited departments and programs, prepare any necessary self-study or annual reports.

Revising College Catalogs:

  • Respond to call from the Office of the Vice Provost to address any changes needed for the department listing in the College catalogs (undergraduate and graduate).
  • Become familiar with the use of SmartCatalog to make catalog changes.
  • Maintain a current entry for both the Undergraduate and Graduate Catalogs as program and curricular changes take place
  • Keep the department’s catalog course descriptions up-to-date by sending revisions through Registrar’s Office to BANNER database.