Position Description

BROCKPORT AUXILIARY SERVICES CORPORATION (BASC)

The Brockport Auxiliary Service Corporation (BASC) is a 501(c)(3) corporation providing ancillary and support services to SUNY Brockport. Each campus of the SUNY system has a similar Auxiliary Service Corporation, created to provide its campus with revenue generating opportunities, such as dining and retail services, and to support a wide variety of other campus activities. As a not-for-profit corporation, BASC is governed by a board of directors. The VPAF, by position, is a member of this board. In addition to dining and retail services including the campus bookstore, BASC provides laundry, real estate, cash handling and accounting services. BASC has more than 600 employees, including about 400 students.

 

BROCKPORT INFORMATION AND TECHNOLOGY SERVICES (BITS)

The Information & Technology Services team provides support to students, faculty, and staff in the following areas: academic systems and instructional support, academic technology support, applications, systems and networking, IT security, and technology support services.

 

ENVIRONMENTAL HEALTH AND SAFETY (EHS)

The Environmental Health and Safety Office (EHS) at SUNY Brockport is responsible for developing, implementing and overseeing environmental health and safety programs that will positively impact working, learning and living conditions on campus. EHS staff function as consultants to all members of the University community, students, faculty, staff, and administrators. EHS programs include but are not limited to: Right-to-Know Law, Lab Safety, Hazardous Waste and Emergency Spill Response, Ergonomics, Bloodborne Pathogens, Biohazards, Asbestos, Fire Safety, Personal Protective Equipment, Confined Spaces, Respiratory Protection, Van Safety and Indoor Air Quality.

 

FACILITIES MAINTAINANCE AND OPERATIONS (FMO) AND
FACILITIES PLANNING AND CONSTRUCTION (FPC)

The Facilities and Planning office is composed of four areas: Utilities and Energy, Facilities Services, Facilities Planning and Facilities Maintenance. These areas are responsible for maintenance and repair, buildings and grounds, utilities and capital projects, and parking, along with a variety of other services. There is an important relationship to the State University Construction Fund as the source of capital funding and the organization that manages academic building projects. There is a similar relationship to the Dormitory Authority of the State of New York (DASNY) as the source of capital funding and the organization that manages residential projects. There is an ongoing major emphasis on reducing energy consumption and the development of performance contracts with the New York Power Authority to upgrade facilities and make repayments from the reduction in utilities expenditures. There is also a major effort to support the sustainability program on campus, and all major renovations and new construction are designed at the LEED Silver level.

 

With the 2022-27 Strategic Plan underway, the University is revisiting its comprehensive physical master plan. The plan will build upon the 2013-2023 Facilities Master Plan to reflect short, mid, and long-term priorities and strategies that align with Building a Better Brockport In addition, a campus-wide space utilization study is currently nearing completion.

 

FINANCE AND MANAGEMENT/PROCUREMENT (F&M)

Both Finance and Management (F&M) and Procurement are overseen by the Assistant Vice President for Finance & Management. This diverse unit provides high quality financial and support services for internal and external constituencies to promote student success, fiscal accountability, and continuous process improvement through effective teamwork. The unit includes the Budget Office, Campus Services (including Procurement & Payment Services, Mail Services, Central Receiving, Print Shop), Research Foundation (Post-award) Office, and the Office of Student Accounts and Accounting. In addition, the Assistant Vice President for Finance & Management serves as the Internal Control Coordinator.

 

The primary role of Procurement & Payment Services is to oversee and process thousands of purchases and payments. The unit provides expertise and experience to ensure that funds are spent appropriately and within the confines of the requirements.

 

HUMAN RESOURCES (HR)

HR provides the University community with consultation and innovative solutions in the areas of personnel, payroll, benefits, training, and affirmative action and assists the University in hiring, retaining, developing, and rewarding a highly qualified workforce. The office handles employee relations and labor relations matters, working pro-actively and collaboratively to create an environment that facilitates successful employees, managers, and leaders. The collective bargaining environment is described as collaborative and collegial. The Payroll Office is responsible for the timely and accurate payment of all State employees. The Payroll Office processes all salary transactions, stipends, bonuses, inconvenience pay, pre-shift briefing, overtime, overtime meals, lost time, vacation, and salary withholding, tax withholding, direct deposit, SEFA deductions, NYS College Savings Program deductions, ERS loan deductions, and SRA deductions. The Benefits team provides everyone with a unique menu of options to choose from based upon a number of variables. The Training department offers new tools, resources and development opportunities for managers and supervisors. The Office of Affirmative Action offers a wide variety of information regarding affirmative action, diversity, discrimination, human rights policies and statutes, and search and screening procedures. It also offers training, educational materials, and resources available to the campus in connection with these areas.

LEADERSHIP AND PLANNING

The VPAF will provide oversight for the division’s strategic planning, policy development, assessment planning, and daily operations, including guidance to the departments and directors within the division for the development and delivery of high-quality services to ensure day-to-day operations of Administration and Finance are smoothly and efficiently administered. Additionally, the VPAF will assist the President by leading the strategic and operational activities of the University related to the organization’s fiscal management and budget, resource allocation and planning, capital planning and asset strategies; and ensure the maintenance of a strong internal control, compliance and risk management environment:

 

Fiscal Management and Budget

• Responsible for the development of financial analyses and implementation of the annual campus operating budget and five-year projections.
• Provides leadership to the campus on fiscal policies, controls, and accountability structures.
• Oversees management of the campus-wide operating budget, including development of an overall system of budgeting controls policies, procedures, programs, and practices as may be necessary for the effective operation of the system.
• Endeavors to ensure that budget information is available and understood by the campus and that processes are conducted in a timely and transparent manner.
• Assures financial solvency at all times.

Resource Allocation and Planning

• Responsible for the development, implementation, and ongoing coordination of transparent planning, assessment, and resource management processes to ensure campus-wide and unit-level planning and resource allocation are interlinked, informed by assessment, and advance the University’s strategic priorities and EDI Strategic Plan - for Building a Better Brockport
• In consultation with the President’s Cabinet and the university-wide Joint Planning and Budgeting Committee (JPBC), coordinates long-range financial, enrollment, asset management and institutional plans to support Building a Better Brockport. Prepare short- and long-range fiscal strategies in support of these plans.

Capital Planning and Asset Management

• Coordinates university long-range physical master planning, including the development of plans for short- and long-range facilities and infrastructure needs and associated capital financing requirement and developing and maintaining policies related to the campus’s physical environment, including space management and utilization.
• Maintains a strong preventative maintenance program to extend life cycle replacement and lower the total cost of ownership.
• Develops capital financing strategies to expand ongoing capital investment in the university’s physical plant.

Internal Control, Risk Management and Compliance

• Maintains a strong internal control, compliance, and risk management environment as chair of the campus Enterprise Risk Management and Policy Management Steering Committees.
• Oversees the campus Risk Register.
• Ensures compliance with the New York State Governmental Accountability, Audit, and Internal Control Act of 1987, requiring all State-operated campuses of the State University of New York to establish and maintain a system of internal controls and an ongoing internal control program.

DIVISION ADMINISTRATION

Resource Management & Budgeting

• Monitors workloads throughout the division and prioritizes staffing needs accordingly.
• Coordinates division’s budget in collaboration with AVPs and Directors.
• Reviews financial situation of all units on a quarterly basis and determines plans to correct any abnormalities.

Coordination & Supervision

• Provides regular and timely feedback with each direct report through regularly scheduled meetings.
• Completes annual performance evaluations and performance plans for each direct report and provides guidance and direction for their personal and professional development.
• Facilitates regular divisional and director meetings.

Communication & Collaboration

• Promotes Equity, Diversity, and Inclusion (EDI) within the division and the University.
• Promotes collaboration with all units of the University.
• Utilizes monthly directors’ meetings as a communication platform.
• Fosters positive collaborative relationships with campus and community constituents in addressing matters of common concern, including the enhancement of institutional commitment to an equitable, diverse, inclusive and accessible community of learning.
• Maintains positive, productive, proactive labor relations.

Compliance and Risk Management

• Ensures that all programs and services in the division comply with relevant state and federal laws.
• Provides administrative oversight for compliance audits throughout the division.
• Enhances, assesses, and aids the implementation of a strategy and operational practices for maintaining a safe campus environment.

 

The VPAF chairs several major committees on campus, including the Joint Planning and Budget Committee (JPBC), the Enterprise Risk Management Committee, and the Policy Management Steering Committee, amongst others. In addition to internal leadership, the VPAF will be an external ambassador for the University. The VPAF will contribute to the development of an effective external presence, including articulating a clear and compelling case for support for the University in order to raise the University’s visibility in the public eye and mass media, and serving on external boards as appropriate; through maintaining and enhancing the University’s working relationships within SUNY and with external audiences, including working with bodies of influence to formulate and advance strategic opportunities to Build a Better Brockport; and through attending, as a cabinet representative, meetings, town halls, convocations, commencements, EDI functions, celebrations and dinners, and other standard annual campus events.

QUALIFICATIONS

• A master’s degree from an accredited higher education institution in the US or abroad.
• A significant amount of progressively responsible experience in the administrative operations of a large complex organization.
• The ability to take a university-wide perspective on priorities and resources and cultivate a common vision and collaborative culture to achieve institutional goals.
• Demonstrated leadership and management experience in finance and budget, resource planning, and capital planning.
• Experience developing, organizing, and administering budgets.
• Demonstrated ability in working with diverse people and commitment to promoting diversity, equity, and inclusion, within the division and across the University.
• A participatory and decisive management style.
• Ability to lead a variety of operational areas through effective communication, influence, and persuasion at all levels of an organization while balancing patience with sense of urgency.
• An innovative and forward thinker regarding planning, strategy, and implementation.
• Excellent communication skills in a variety of modes and with a variety of constituencies.
• Excellent interpersonal skills, including a transparent and collaborative approach to team building.
• An appreciation for and support of shared governance.
• Knowledge of applicable federal and state laws, statutes, campus processes, and awareness of law and policy proposals affecting administration and finance operations.

ADDITIONAL PREFERRED QUALIFICATIONS

• Knowledge of New York State regulations and SUNY governance, organizational structure, and policies and procedures.
• Experience with collective bargaining and union contract administration.