What is the purpose of SUNY Brockport’s Chosen Name and Gender Identity Request?
SUNY Brockport recognizes that some students wish to use a first name other than a legal or official name of record to identify themselves in day-to-day use. The University acknowledges that the student’s first name can and should be used on the Eagle One ID cards and in other university systems (Banner and Blackboard). This process is limited to first names and not surnames or family names. For non-U.S. citizens, the official name of record is the passport name. Also, it is hoped that this opportunity will assist students with affirming their self-identification. The University extends this accommodation in order to help foster a more welcoming, supportive and respectful campus climate for all of its students.
Process
Students wishing to modify an existing first name, on their Eagle One ID card and other university systems (Banner and Blackboard) must use the online, Chosen Name and Gender Identity Request Form.
Upon completing the form, a 5-10 minute meeting can be scheduled either with the Chief Diversity Officer, OEDI@brockport.edu , or with another preferred campus mentor (e.g. professor, counselor, etc.). The meeting will provide follow-up to the online request and allow students to learn of additional resources and support services available at the institution. For students choosing to schedule a meeting, please contact us at oedi@brockport.edu or (585) 395-2024.
After confirmation of a valid request, students can go to the Conrad Welcome Center to pick up their new Eagle One ID card free of charge. This accommodation is available due to a partnership between the Office of Equity, Diversity and Inclusion (OEDI), Library Information & Technology Services (LITS), and the Registrar’s Office. The first name change will appear on the front of the Eagle One ID card.
Frequently Asked Questions
WHERE WILL MY UPDATED Chosen first NAME APPEAR?
Your chosen first name will appear on your Eagle One ID Card, Banner and Blackboard. Your legal name will still appear on official transcripts, medical records, paychecks, financial aid documents, and other documents which allow for legal name only.
CAN ANYONE UPDATE MY chosen FIRST NAME?
No. Only you as the student can update your preferred first name.
CAN I RESET MY chosen FIRST NAME TO WHATEVER I WANT?
Although students are generally free to determine the names they wish to be known by, inappropriate use of the name policy (including but not limited to avoiding a legal obligation or misrepresentation) may be cause for denying the request. In addition, the University reserves the right to remove a chosen first name if it is deemed inappropriate (e.g., is offensive or derogatory), or if used inappropriately.
HOW OFTEN CAN I CHANGE MY chosen FIRST NAME AT THE University?
Your chosen first name can be changed no more than once an academic year and twice during your tenure at Brockport. However, only one Eagle One ID card per student will be provided free of charge. If a student requests a second first name change they will have to pay a $25 fee for their new Eagle One ID card.
HOW DO I CORRECT OR CHANGE MY LEGAL/OFFICIAL NAME AT THE University?
Students who wish to change their official name of record must submit official documentation (e.g., court order, divorce decree) directly to the Office of the Registrar.
Brockport Diversity Statement
SUNY Brockport is committed to creating and maintaining an equitable environment that welcomes, values, respects and supports individuals and communities who affirm human dignity. The University provides opportunities for engagement, learning, growth, and transformation to foster a diverse, equitable, and inclusive institution.